Calamity Day Information
How is the decision made to cancel or delay school?
The determination as to whether school is delayed or closed is based on a wide variety of factors. The process begins at 4:15 a.m. when a team of school district employees assesses the conditions by driving in assigned areas throughout the district. After evaluating the weather and road safety, the staff members meet to discuss the conditions. The assessment is reported to the superintendent, along with reports from other area schools and any law enforcement officials they have contacted. The superintendent reviews all of the reports and generally makes the decision to close or delay school between 5:15 and 5:30 a.m.
A two-hour delay is scheduled only if the district believes that conditions may clear up enough to ultimately have school. To ensure the conditions have improved sufficiently to have school, the district employees begin a second assessment and report findings to the superintendent. Parents should continue to monitor their phones or TV and radio stations in case conditions do not sufficiently improve and warrant closing of school for the day.
The Olentangy Local School District covers 95 square miles of diverse terrain. Please be aware that, at times, inclement weather conditions that appear in one portion of the district may not be as severe in another, but may warrant a delay or closing of school for overall safety reasons.
NOTE: To ensure that you receive district communications, including delay and closure notifications, you must complete the Emergency Medical Form in Powerchool. Parents of high school students with a cell phone can also ensure their student(s) receives the notifications via text by including the student's number in the Emergency Medical Form. Instructions for accessing the form can be found here: Parent Resources: PowerSchool.
Frequently Asked Questions
- How is the decision to dismiss early made?
- How should parents prepare for possible severe weather or other emergency situations that could result in a delay or closing?
- How will parents be notified about a cancellation, delay or early release of school
- If the start of school is delayed, can I drop my child off at school at the normal starting time
- Does a delay impact lunch service or dismissal times?
- What about morning preschool students?
- What about bus service for non-public schools and morning vocational programs?
- If school is cancelled for the day, will after-school activities be held?
- Will district offices and school buildings be open when school is cancelled or released early?